Meeting Notetaker automation enables Vizzy to join your video meetings as a visible participant, recording, transcribing, and summarising everything in real time — so you can stay present and focused without missing a thing.
Join your online meetings to record, transcribe, and summarise them
Identify speakers and timestamps throughout
Extract action items discussed
Send meeting summaries to attendees after the meeting
Vizzy appears in your meeting as a named participant (default name: "Vizzy | sintra.ai meeting assistant") — all attendees can see she’s there.
Limited Beta Access
As this is an early beta release, the feature is currently available to a limited number of users. We’ll gradually expand access as we refine and improve the experience.
Supported Platforms
Meeting Notetaker detects the platform from the meeting URL and handles each accordingly. Supported platforms include:
Google Meet
Zoom
Microsoft Teams
Webex
Other generic video calls
Setup (Step by Step)
Go to Automations → Meeting Notetaker in Sintra to get started.
Introductory screens explain the feature (with a video demo)
Connect your Google Calendar — mandatory so the system can detect upcoming meetings with video links
Configure your settings:
Bot name — customizable display name (default: “Vizzy | sintra.ai meeting assistant”)
Which meetings to join — “All meetings,” “Only meetings I organize,” or “Manual only” (no auto-joining)
Email summary recipients — “All participants,” “Only me,” or “No emails”
Bot appearance — animated video avatar or simple static avatar
What “Admitting Vizzy” Means
When a meeting starts, Vizzy requests to join as a regular participant. Depending on the platform’s settings (e.g., Zoom waiting rooms, Google Meet knock-to-join), the host or a participant may need to click “Admit” — exactly like admitting any other attendee. You can also decline Vizzy’s join request if you don’t want that specific meeting recorded.
During a Meeting
Vizzy joins as a visible participant — all attendees know she’s there
Records the full video
Transcribes in real time with speaker identification
After a Meeting
Full video recording saved and accessible in Sintra
Complete transcript with timestamps and speaker names
AI-generated summary including key points, action items, and participant list
Email summaries sent based on your distribution setting
Find everything under Automations → Meeting Notetaker → [meeting name].
Using Meeting Summaries
Share notes by copying the link — anyone with the link can view them, even non-Sintra users
Download recordings from the summary page (available for 7 days)
Copy summaries, transcripts, or action items in Markdown format
Check off action items (visible to anyone with access)
Search transcripts by attendee name or keywords to find key moments fast
Tip: For easy sharing, just send the summary link to anyone who missed the meeting — they don’t need a Sintra account to view it.
Privacy & Manual Control
Decline Vizzy at the door for any specific meeting — she won’t record it
“Manual only” mode disables all auto-joining
Full control over who receives email summaries
Limitations
Recordings and transcripts are deleted after 7 days
Anyone with the summary link can access the info — there’s no way to restrict access to specific people