Working on multiple projects/businesses at once? You'll want to set up separate Brain AI profiles for each one. That way, your information stays organized and your AI stays focused on the right things. This guide walks you through how to make the most of multiple profiles so nothing gets mixed up.
New to workspaces? We'd recommend checking out our guide on Sintra AI workspaces before getting started.
How to manage multiple businesses or projects using Sintra?
Create separate Brain AI workspaces to manage multiple businesses or projects. This will ensure that your data remains organized and distinct.
Brain AI profiles, also called workspaces, provide a way to separate and manage knowledge for different projects or clients. Each profile acts as its own knowledge base, ensuring that information remains isolated and tailored to specific needs.
Moreover, it expands with time and allows your Helpers to execute tasks according to the information collected on your business. When managed effectively, profiles prevent data blending that could lead to underperformance of the AI.
Managing information on multiple businesses or projects
Ensuring the information is up to date and relevant in a Brain AI workspace ensures that you get tailored solutions for different clients or business models.
Overall, managing information across various businesses is efficient and straightforward. Users can leverage the Brain AI tab to edit or organize specific business data, learn how to manage knowledge in Brain AI.
Subscription features and profile limits
With a standard Sintra subscription, you are entitled to create an unlimited number of Brain AI profiles. Each profile serves exclusively as an independent workspace designed to maintain separate contexts for distinct projects.
Best practices for organizing workspaces
To ensure each profile contains only accurate and relevant information for the specific business or project and overall a smooth experience when managing multiple projects or businesses, follow these practices:
Separate unrelated topics: Ensure that topics or types of information significantly different from one another are stored in separate Brain AI profiles. This prevents overlapping data from degrading AI performance. For example, combining client A’s data with client B’s in the same profile would lead to inaccurate recommendations and task execution.
Keep information centralised: If the information or knowledge base primarily revolves around the same project or client, keep it within a single profile. This minimizes unnecessary separation and keeps data cohesive and easy to manage. For example, if client A provides X and Y services - keep this information in the same profile, simply give clear titles for the information snippets.
Regularly assess profile efficiency: Periodically evaluate your profiles to determine if any outdated or inactive workspaces can be merged, archived, or deleted to streamline operations.
Regularly audit Brain AI knowledge: Evaluate if all of the information in the Workspace's Brain AI is not outdated, if some information changed - edit it manually. Learn how to manage information in Brain AI.
By following these guidelines, you can ensure Brain AI remains a highly efficient and organized tool for managing multiple projects with precision.