Helpers can execute tasks on a scheduled basis - simply give the task a description on what needs to be executed (if you have an expectation of the outcome - define it as well) and set for when you want the task to go live!
These tasks currently only support prompts, a.k.a. task description, but it does not support integrations or executing an action that would usually require your approval in the chat interface. For example, you can set a recurring task to write a SEO-friendly blog article and the Helper will craft it for you; however if you ash helper to send an email - it will only draft it, but you will still need to approve it before it is sent.
Accessing scheduled tasks
To access recurring tasks you need to go to "Tasks" tab (tab currently available only in the browser app). The scheduled Helper tasks can only be accessed and activated from here. This feature is not available in the chat interface. This means that it will not be activated if you ask the Helper "schedule a task for x" as scheduling tasks in chat is not a developed functionality.
If you see the need for this or any other feature - fill in your request in app.sintra.ai/wishlist or reach out to our customer support!
Adding scheduled tasks
To add a new scheduled task do the following:
Go to "Tasks" tab (currently available only via browser).
Click "+Add new."
Define the task description: give as much detail as you can. If you have an expected outcome, formatting, rules that should be followed - add that as well. Read section about how to define tasks for helpers well.
Set a schedule for how often this task should reoccur.
Assign a Helper for this task or leave this as auto-assign.
The tasks will begin executing from next day that they were created. However, you can run the task manually as well!
Best practices for defining effective tasks
recurring tasks offer the following recurrence:
Daily - every day
Every weekday - every day starting Monday end ending in Friday. Task will not be executed on Saturday or Sunday
Weekly - every week on the selected day
Monthly - every month on the selected day
Setting up scheduled tasks can feel like a superpower - if you provide clear, actionable instructions. Here’s how to make every task count:
Be specific about what you want: include the topic, length, style, and any key points that must be covered. Don’t forget to explain the purpose or goal of the task.
2. If you have expectations for the format - such as bullet points, sections, or headings - be explicit. Also, state any rules or requirements, like including a call-to-action or adhering to brand guidelines.
3. Choose the Helper best suited for your task. Specialized tasks get better results with the right Helper. Marketing content shines with a Copywriter, while competitor analysis works best with a Data Analyst. If you’re unsure, leave it on auto - Sintra will select the most appropriate Helper.
4. After the first run, review the output carefully and provide feedback. Update your task description to make it even clearer if necessary. The more detailed your instructions, the closer the results will be to your vision. Don’t hesitate to iterate until it’s perfect.
Example tasks for getting started:
Example tasks:
Audit my website
Prepare an email to [recipient]
Write a weekly SEO-friendly blog post on [topic]
Create a daily LinkedIn tip post for job seekers
Draft a monthly newsletter summarizing the top three blog posts.
Write a weekly internal summary of the recruitment pipeline for the team
List three new competitor features or promotions each month with suggestions
Generate a daily motivational message with a recruitment fun fact
Scheduled tasks are incredibly versatile - they can handle everything from content creation to research and daily motivation, so how you use them is entirely up to your creativity and business needs!
Interacting with a recurring task that had been set up
Manually running the task
Find the task you want to run manually and click "play" button next to the task!
Finding executed tasks
Tasks that have been executed can be found by:
Going to "Tasks" tab.
Locating the task you set up to reoccur and clicking on it.
Clicking on the top result from the shown tasks.
Clicking on an executed task will open up a chat with the Helper that executed the task. If you wish, you can always continue the conversation from there to ask for adjustments; however, if the executed task was not according to your expectation - make sure to improve the recurring task's description.
Improving recurring task's description
If you did not like the way a recurring task was executed, do the following:
Open the chat where the task was executed.
Give Helper constructive feedback on what should be improved and why.
When you like the outcome, tell the helper give the Helper the recurring task's description and ask how should it be improved for the Helper to execute the task according to your expectation the next time.
Remember, the clearer and more specific your task description, the better your Helper can deliver results that truly match your expectations - so don’t hesitate to tweak, refine, and collaborate until it’s just right!
Limitations & Important Considerations
Scheduled tasks can only automate actions supported by Sintra’s available helpers and your connected integrations - if a function isn’t listed or an integration isn’t connected, it can’t be scheduled. Tasks also can’t interact with external systems unless the relevant integration is connected, and even then, only the functions explicitly supported by that integration can be used. Task outputs are stored in the app inbox and can optionally be sent via email, but there is no long-term archiving or automatic export to external systems unless you design a specific workflow for that.
Summary
Scheduled tasks allow Helpers to automatically run prompt-based tasks on a recurring schedule, making it easy to generate content, research, summaries, and ideas without manual effort. You simply define what needs to be done, set how often it should run, and assign a Helper. While tasks can create drafts and recommendations, actions that require approvals or unsupported integrations must still be handled manually.
All scheduled tasks are managed from the Tasks tab in the browser app, where you can create, run, review, and refine them over time. By providing clear instructions, choosing the right Helper, and iterating based on results, you can turn scheduled tasks into a powerful system for consistent, high-quality output that supports your daily workflows and long-term goals - within the limits of supported helpers and integrations.
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