Helpers can run tasks on a schedule — no one needs to be present. Just describe what you want done, set a time, and your Helper handles it autonomously.
Assign or auto-assign: Pick a specific Helper for the job (Emmie for emails, Soshie for social media) or let the system choose the best fit.
Connected and context-aware: When a task runs, your Helper uses your connected integrations (email, calendar, web search, and more) and your Brain to deliver results tailored to your business — no setup needed each time.
No approvals. No delays: Tasks execute as instructed. If a task is set to send an email, it sends. If it's set to create a calendar event, it creates it.
Write clear task descriptions for best results: The more specific you are, the better the output. Instead of "write a blog post," try: "Write a SEO-friendly article about spring gardening trends and publish it as a draft in WordPress."
Accessing Tasks
You can access and create scheduled tasks in two ways:
From the Tasks tab (browser or mobile app):
Go to the Tasks tab in the browser app at https://app.sintra.ai/tasks. This is the main hub for viewing, managing, and running all your scheduled tasks — both ones you've created manually and ones created through Helper chat.
Mobile app:
From the chat interface:
You can also schedule a task directly in conversation by telling your Helper what you need. For example: "Schedule a task to pull my store metrics every Monday at 9 AM." Your Helper will create and activate the task for you on the spot. Tasks created this way are fully functional and will appear in your Tasks tab alongside manually created ones.
If you see the need for improvements to this feature, share your idea at app.sintra.ai/wishlist or reach out to our customer support!
Adding scheduled tasks
To add a new scheduled task, do the following:
Go to the "Tasks" tab.
Click "+ New Task."
Define the task description: give as much detail as you can. If you have an expected outcome, formatting, or rules that should be followed - add that as well. Read the section about how to define tasks for helpers well.
Set a schedule for how often this task should recur.
Assign a Helper for this task or leave this as auto-assign.
The tasks will begin executing on the next day that they were created. However, you can run the task manually as well!
Best practices for defining effective tasks
You can schedule tasks to run:
Once at a specific date and time
Daily, on weekdays only, weekly (on specific days), or monthly
All times are based on your local timezone.
Setting up scheduled tasks can feel like a superpower - if you provide clear, actionable instructions. Here’s how to make every task count:
Be specific about what you want: include the topic, length, style, and any key points that must be covered. Don’t forget to explain the purpose or goal of the task.
2. If you have expectations for the format - such as bullet points, sections, or headings - be explicit. Also, state any rules or requirements, like including a call-to-action or adhering to brand guidelines.
3. Choose the Helper best suited for your task. Specialized tasks get better results with the right Helper. Marketing content shines with a Copywriter, while competitor analysis works best with a Data Analyst. If you’re unsure, leave it on Helper auto-select - Sintra will select the most appropriate Helper.
4. After the first run, review the output carefully and provide feedback. Update your task description to make it even clearer if necessary. The more detailed your instructions, the closer the results will be to your vision. Don’t hesitate to iterate until it’s perfect.
Example tasks for getting started:
Example tasks:
Audit my website
Prepare an email to [recipient]
Write a weekly SEO-friendly blog post on [topic]
Create a daily LinkedIn tip post for job seekers
Draft a monthly newsletter summarizing the top three blog posts.
Write a weekly internal summary of the recruitment pipeline for the team
List three new competitor features or promotions each month, with suggestions
Generate a daily motivational message with a recruitment fun fact
Scheduled tasks are incredibly versatile - they can handle everything from content creation to research and daily motivation, so how you use them is entirely up to your creativity and business needs!
Interacting with a recurring task that had been set up
Manually running the task
Find the task you want to run manually and click the "play" button next to the task!
Finding executed tasks
Tasks that have been executed can be found by:
Go to the "Tasks" tab at https://app.sintra.ai/tasks.
Locate the task you set up to recur and click on it.
Click on the top result from the shown tasks.
Clicking on an executed task will open up a chat with the Helper who executed the task. If you wish, you can always continue the conversation from there to ask for adjustments; however, if the executed task was not according to your expectations, make sure to improve the recurring task's description.
Improving the recurring task's description
If you did not like the way a recurring task was executed, do the following:
Open the chat where the task was executed.
Give Helper constructive feedback on what should be improved and why.
When you like the outcome, tell the helper to give the Helper the recurring task's description and ask how it should be improved for the Helper to execute the task according to your expectation the next time.
Remember, the clearer and more specific your task description, the better your Helper can deliver results that truly match your expectations - so don’t hesitate to tweak, refine, and collaborate until it’s just right!
Limitations & Important Considerations
Scheduled tasks automate actions through Sintra's helpers using both built-in capabilities (like web research and utilities) and your connected integrations. If an action requires a specific integration (e.g., sending emails, managing calendar events) and that integration isn't connected, the task will fail when it runs.
However, for integration-specific actions, only the functions explicitly supported by that integration can be used. Task outputs are stored in the app inbox and Tasks page, but there is no long-term archiving or automatic export to external systems unless you design a specific workflow for that.
Summary
Scheduled tasks allow Helpers to automatically run prompt-based tasks on a recurring schedule, making it easy to generate content, research, summaries, and ideas without manual effort. You simply define what needs to be done, set how often it should run, and assign a Helper. While tasks can create drafts and recommendations, actions that require approvals or unsupported integrations must still be handled manually.
All scheduled tasks are managed from the Tasks tab in the browser app, where you can create, run, review, and refine them over time. By providing clear instructions, choosing the right Helper, and iterating based on results, you can turn scheduled tasks into a powerful system for consistent, high-quality output that supports your daily workflows and long-term goals - within the limits of supported helpers and integrations.
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